Human Resources

 

 

 

 

 

 

 

 

As the Human Resources department is extremely confidential, having a document management solution like Dokmee is exceptionally important. Being able to keep track of contracts, salaries, expense reports, and other employee files is a hassle when rummaging through file cabinet after file cabinet. With a user friendly paperless system, search and retrieval is a breeze and will reduce the time, energy, and office space dedicated to important documents.

Holding on to one employment application for an entire year after not hiring someone, as the law requires, can be difficult without a document management system. With Dokmee, easily store all important documents to maintain legal record retention compliancy and use manual or automatic record purging to delete these files after they are no longer needed.

The Workflow feature has automatic rules and routing, allowing the hiring process and vacation requests to go quicker and smoother. With an easy-to-use folder structure inside of Dokmee, files can be sorted by individual employees and indexed by name, employee ID, and date of birth. Automated zone recognition is perfect for extracting all of this information onto structured form templates, which will greatly help with employment applications. Using full text Optical Character Recognition (OCR) and Intelligent Character Recognition (ICR – Handwriting), searching for documents based on the content of the file can guarantee correct information is found immediately.

 

By setting up secure access rights inside Dokmee, only authorized users can have access to sensitive HR records. The ability to synchronize with Active Directory makes setting up these security protocols even easier and integrates your network system directly into Dokmee to ensure that when employees leave the company, their access to the system is immediately switched off.

Key data from BPM and HR systems may be synched with Dokmee’s index fields. Perform searches for files inside Dokmee from these external applications and find documents within seconds.

With an included SDK as well as several built in integration tools, Dokmee is ready to integrate into any Human Resource system; this includes SAP, Workday, PeopleSoft, and many more. Integrations between Dokmee and other programs, both Windows based and Web based, may be done for search and retrieval, indexing, importing, and viewing of files.

Dokmee is a secure, easy to use document management system designed for a variety of purposes including document capture and storage, search and retrieval, and file sharing. Dokmee adapts to any business model by maximizing accessibility and functionality in repositories of all sizes, while increasing collaboration and communication between users. With a very user friendly interface available in 19 languages, Dokmee is the smart and flexible choice.

 

"Human Resource Departments in any size company have lots of challenges; one of them is archiving. We consider Dokmee as a best solution for archiving and working with documents for the HR team. Specially you can have one shared document with different versions, that helped our organization from efficiency and cost savings through to enabling fast decision making to our manager while using the remote access."

Raed Hamo, IT Manager at Oil Major

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