Best DMS Alternatives

Compare Document Management systems and see what are alternatives. See features, pricing, pros and cons side by side.

• Docuware — One of the most established document management and workflow automation platforms, featuring document capture, full-text search, version control, and audit trails across cloud and on-premise deployments. Complex pricing, modular add-ons, and a steep onboarding curve mean smaller organizations often pay for more than they need.
• Microsoft SharePoint — A widely adopted cloud collaboration and intranet platform built for co-authoring, team sites, and basic file storage across the Microsoft 365 ecosystem. However, the lack of native OCR, separate licensing for retention (Microsoft Purview), and complex folder-level permissions make it difficult to manage as a dedicated document management system.
• OnBase — OnBase is Hyland's flagship ECM platform built for large organizations. OnBase combines document management, workflow automation, case management, records management, and enterprise integrations in a highly configurable platform. It’s a popular choice in healthcare, financial services, insurance, government, and other highly regulated industries.
• FileHold — A dedicated document management system built around a structured cabinet, drawer, and folder hierarchy. While it offers solid audit logging, OCR via SmartSoft, and true on-premise/cloud deployment parity, its quote-only pricing, lack of native AI classification, and dated user interface make it less appealing for modern, fast-moving teams.
• DocuShare — A mature ECM platform from Xerox, available in both cloud and on-premise editions. DocuShare combines document management, workflow automation, audit trails, and retention controls, with particularly strong integration into Xerox multifunction printers and scanning workflows.
• Dokmee — A flexible document management and enterprise content management platform that combines AI-powered search, intelligent document capture, workflow automation, eForms, and compliance in a highly customizable solution. Unlike many legacy ECM platforms, Dokmee scales from departmental document management to enterprise-wide content governance without requiring extensive IT resources.
• M-Files — A metadata-driven document management platform that organizes content by document properties instead of folders. Designed for organizations managing documents across multiple departments, projects, and business systems.
• DocStar — DocStar is an enterprise content management (ECM) and document management platform designed to automate document-intensive business processes. It combines document capture, workflow automation, content management, and secure document storage to help organizations streamline approvals, improve visibility, and reduce manual paperwork across departments.
• Laserfiche — A powerful ECM and business process automation platform with strong AI agents, workflow automation, and compliance tools. Particularly popular in government, education, healthcare, and financial services. The enterprise-level capabilities come with high implementation costs and a steep learning curve that exceed what smaller teams need.
• FileBound — A cloud-based DMS and workflow automation platform designed for small and mid-sized organizations. FileBound combines document storage, electronic forms, workflow automation, and records management in a platform that emphasizes ease of deployment over deep enterprise customization.