Choosing the tool that will handle and manage the foundation of your organization (your documents) is an important choice.

When choosing your DMS, there is an inevitable question: Dokmee or DocuWare?

We’ll help you analyze the more important features and how to choose the best document management system.

What is Dokmee?

Dokmee offers solid DMS and ECM solutions.

Dokmee’s DMS is a secure document management system that will allow you to store, manage and access all of your digital documents.

It is the perfect system for businesses who want to switch from a paper-based system but who don’t want to invest or don’t need too many advanced features.

Dokmee’s modular pricing ensures you only pay for what you need.

Dokmee helps you improve your productivity while protecting your documents with advanced audit trails and security controls.

If you’re looking for a more comprehensive or advanced system, you can try out Dokmee’s ECM, that will also store your documents, but goes beyond regular document management.

With Dokmee ECM you get advanced automated workflows (which you can customize to fit your need perfectly) and use metadata indexing to ensure all of your documents are always at your fingertips.

This is ideal for larger enterprises who handle very large amounts of documents. It is a scalable solution packed with powerful integrations.

In both cases, Dokmee provides centralized file cabinets to store your documents, which are easily searchable and accessible based on permissions, making it an essential tool for companies that handle large volumes of documentation.

Dokmee is available as both an on-premise solution and a cloud-based service, giving businesses flexibility in deployment based on their specific needs.

Dokmee is designed for organizations of all sizes, particularly those in legal, healthcare, finance, education, manufacturing, and government.

It is particularly beneficial for companies that require strict document control, such as those subject to compliance with HIPAA, GDPR, SOX, or other regulatory standards.

What is DocuWare?

DocuWare is one of the most popular document management and workflow automation platforms.

DocuWare offers capture, indexing, archival and retrieval of your documents, and supports team collaboration.

This system offers features such as intelligent indexing, role-based access control, versioning, audit trails, and integration with popular business applications like Microsoft Office and ERP systems.

Additionally, it offers workflow automation for tasks such as approvals, invoice processing, and document routing.

As it does not offer the more advanced features an ECM would, it is better suited for small and mid-sized companies.

Like Dokmee, you can decide how you want to deploy your solution, on the cloud, on-premises, or in a hybrid model, to better fit your needs and security control.

DocuWare is designed for finance, human resources and quality teams.

Use cases for DocuWare are diverse and span across multiple business functions.

Dokmee vs DocuWare

Both Dokmee and DocuWare offer similar features that are crucial in any document management system, so choosing between them can be tricky, to say the least.

Let’s start with a quick comparison of the 2 best document management systems:

Feature	Dokmee	DocuWare
Type of solution	DMS, ECM, workflow automation, and automated capture	DMS and workflow automation
Workflow Automation	Built-in visual workflow designer with audit trails	Strong automation with predefined templates
Document Capture	Advanced OCR, barcode recognition, bulk scanning	Intelligent indexing, auto-filing
Deployment	On-premise and cloud	Primarily cloud-based, with on-premise option
Deployment Speed	Quick deployment for both cloud and on-premise	Fast cloud setup, longer for on-premise
User Interface	Intuitive, customizable, multilingual	Modern UI, focused on automation
Integration	Microsoft 365, SAP, QuickBooks, Dropbox, and custom API	Microsoft 365, SAP, Salesforce, QuickBooks, and more
Customization & Branding	White-label options, custom modules, UI tailoring	Limited UI customization
Pricing Model	Flexible licensing (per user or per feature)	Subscription-based, often per user
Mobile Accessibility	iOS & Android apps with offline access	Native mobile apps with workflow integration

When comparing Dokmee and DocuWare, both platforms offer powerful document management and workflow automation capabilities, but they serve slightly different needs and priorities.

The major difference between DocuWare vs Dokmee is the fact that Dokmee offers an ECM solution, while DocuWare focuses on workflows and DMS.

Additionally, Dokmee’s deployment is much more customized, which is particularly beneficial for organizations that want a hybrid or cloud solution, as DocuWare focuses primarily on on-premise deployment.

Some other features that can be compared further include the following:

UI and UX

Dokmee offers a clean, intuitive interface with a strong emphasis on user experience, allowing for deep customization to match organizational branding and workflow needs.

Its white-label capabilities and multi-language support provide an advantage for businesses that require a personalized, globally accessible environment.

DocuWare also provides a modern interface with a focus on simplicity, though it is generally more rigid in design and offers limited UI customization compared to Dokmee.

Source: DocuWare

Indexing

Dokmee delivers powerful metadata-driven indexing tools, enabling users to tag, categorize, and retrieve documents with precision.

Its governance capabilities support compliance with industry standards by enforcing naming conventions, retention policies, and role-based access.

DocuWare also uses intelligent indexing and metadata fields but leans more on automation templates than flexible, user-defined structures.

Dokmee presents itself as a more versatile solution for organizations with complex data governance needs due to the endless customization features.

Capture

Document capture is a necessary step in any DMS, particularly when migrating from a paper-based system.

Dokmee offers Dokmee Capture as a standalone, high-volume scanning and capture solution.

This dedicated product supports advanced OCR, barcode recognition, zonal capture, and batch processing, making it ideal for document-intensive departments such as finance or HR.

This Dokmee product offers:

• Automated data capture
• Magic indexing
• Scripting
• Reporting tools

While DocuWare includes intelligent capture features within its platform, it does not offer a separate capture engine, which can limit scalability for larger digitization efforts.

Additionally, DocuWare’s automated document import lacks advanced technologies, such as OCR, which Dokmee does include.

Integrations

Both platforms integrate with popular business tools like Microsoft 365, SAP, and QuickBooks.

However, Dokmee provides more flexibility through its API, allowing for custom integrations and seamless connection with industry-specific systems.

DocuWare supports major integrations as well but focuses more on standardized plug-ins, making Dokmee the better choice for organizations needing tailored interoperability.

Workflow Builder

Document management workflows will ensure that teams work together and offer full accountability, traceability, and notifications for each step. These workflows will help teams work together without any documents falling through the tracks and getting forgotten.

Dokmee offers a drag-and-drop workflow builder which allows users to design complex business processes without any coding required.

For added convenience, organizations can also rely on the Dokmee team to build and configure workflows based on their exact specifications. By relying on the team to help you build your workflow, you can guarantee they are perfect from minute one, so you can cut down on all trial and error.

To learn more about Dokmee’s automated workflows, check out this video.

DocuWare is designed for workflow automation. These workflows are easy to build and deploy, however, the only issue is that customization is limited as you have to work from given templates.

Source: DocuWare

Security Features

When it comes to document security, both Dokmee and DocuWare are guaranteed to protect even your most sensitive documents, but Dokmee provides more customizable roles and permissions.

Dokmee enables organizations to assign highly specific user roles, from full administrative access to more restricted access read-only permissions, emailing permissions, printing permissions, and more.

It also supports advanced features such as document-level security, folder-level access control, and user-based restrictions on downloading, editing, or deleting content. Additionally, Dokmee includes optional watermarks for sensitive documents, so you can ensure confidentiality when files are viewed or shared.

DocuWare also supports role-based access, but its permission model is generally more standardized, offering fewer options for fine-tuning access at the granular level. While effective for general use, it may require additional configuration or licensing to achieve the same level of detail offered by Dokmee out of the box.

Both platforms offer comprehensive audit trails, tracking every user action, such as document views, edits, deletions, and approvals, for full transparency and regulatory compliance.

Dokmee's audit trail reporting includes real-time logs, exportable activity reports, and built-in tools for administrators to monitor compliance.

DocuWare also maintains strong audit logs, though Dokmee offers more flexibility in how those logs are filtered, viewed, and reported, giving security teams greater insight and control.

How to Choose Between Dokmee and DocuWare??

Ultimately, the choice depends on your business needs.

First you should asses the nature of your documents and your business’ needs and demands, and make sure you pick the software that can best fit your needs.

However, if you’re looking for a scalable and highly customizable choice, with extra products you can include only if you need them and advanced ECM features, Dokmee is definitely the way to go here.

If you’re still in the early phases of your research process, we have lined up 10 of the best DMS available to help you out.

If you’re ready to try demos, get your free Dokmee demo now!