en-USpt-BRfr-FRes-MX
X
06Jan

Why Old Forms Of Content Management Aren't Sufficient

When multiple individuals are working on the same project, it's common for multiple versions of this project to come into existence. It's important to not only have a document, but to also have the correct version of this document. There are multiple techniques that need to be used to make sure that information is captured and managed. 

How Content Management Is Used

With enterprise content management, content is added to a system. You are then able to control what is done with the content next. The content is placed in the proper home for that particular piece of information. Then, the information needs to be preserved in the long run. 

Content management is an expansion of document management. Organizations also need to manage images and audio files. It not only refers to content that is created by your organization, but also refers to content that your organization has obtained that is useful to it. Not only must you manage the information that you obtain, but how it is structured so that it can be used by your organization more efficiently. 

In the past, content would need to be shared on a local network or via thumb drives. But increasingly, content needs to be shared through a cloud so that it can be accessed everywhere. This allows for your workers to complete tasks more efficiently.

Raw Data Vs. Structured Data

Raw data is not always in a format that can be easily processed by a computer, which can lead to inefficiencies. Through a content management system, your content can be converted into a format that can be used quickly by your computer and store metadata as well. For example, you may not only want to store an image to your content management system, but also record who holds the rights to the image.

Finding the Right Solution

There is no single enterprise content management system that will work for all businesses because you will not only have unique practical needs, but will also have compliance issues that you must handle. For this reason, you'll want to test out several solutions and possibly consider having a custom one built. But once you have a great content management system in place, you'll feel like you have more control over your business and you will be able to meet business objectives more efficiently while also ensuring that you always have the right version of a piece of content.

About the Author

Related

7 Ways That Innovative Companies Use Document Management Software

With new technologies and innovations entering the market at a fast pace, businesses are faced with ...

Read More >

How Can Enterprise Content Management Help Your Company?

There are many things to tend to when running a business, and something you want to learn about is e...

Read More >

4 Traits to Look for in ECM Software if Workflow Is a Priority for Your Business

When you purchase enterprise content management software for your business, you are purchasing softw...

Read More >

Getting Work Done Fast and More Efficiently with No Energy

Companies that have used document management software are familiar with having their paperwork scann...

Read More >

3 Reasons Document Capture Is An Important Function Of ECM Software

Enterprise Content Management (ECM) software makes it possible for a business or organization to eff...

Read More >

Finding the Right Enterprise Content Management System

Good communication and record-keeping are important for every business, especially growing ones. It&...

Read More >

Post a Comment