Years ago, DocuShare was a modern DMS and gained the trust of many users.

However, as we reach 2026 you may noticed that it seems outdated compared with other, more modern, solutions.

How can you tell if you need to try DocuShare alternatives?

If your team is spending more time navigating the software than actually completing tasks, it may be a sign that your ECM is holding you back and it’s time for a change.

Who Is DocuShare For?

DocuShare is acloud-based ECM platform designed by Xerox. It started off as a simple DMS solution and evolved to include more modern capabilities.

It is designed for SMBs who handle large volumes of documents and need easy collaboration, such as government agencies, schools, or human resources departments.

In the public-sector, DocuShare can be used to organize citizen records, permit applications, legal document and procedural files, and add them to automated workflows to speed up approval processes.

Educational institutions use DocuShare as a central library for faculty files, student records, departmental policies and activity logs across multiple campuses or departments.

Essentially, if your businesses works with complex chains of approval, heavy regulatory oversight or large repositories of historical documents DocuShare’s architecture and security model can be beneficial.

DocuShare also integrates with Outlook (via add-on) so documents can be managed directly from your inbox.

DocuShare provides a simple document management system where files can be stored, indexed, tagged and retrieved using advanced search and metadata tools.

Access control is another defining feature.

DocuShare allows administrators to set granular permissions, track every user action through audit trails and integrate login processes with enterprise identity systems such as SSO providers. This is useful if your industry has strict compliance requirements.

The platform can implement retention schedules and automatically purge documents after regulatory deadlines.

Other useful features include document capture, data extraction, document summarization, semantic search and automated workflows.

Why Would You Need an Alternative to DocuShare?

Even though DocuShare is a long-standing DMS, some users have found certain limitations that have lead them to search for an alternative.

The most common issue is DocuShare’s interface. Many users have found the platform’s UI to be quite outdated and less intuitive than other modern document management system.

Because the interface can feel rigid and visually cluttered, staff who are not highly technical often struggle with adoption. This increases training needs and leads to inconsistent use across teams. This becomes a real problem if you use your DMS or ECM software to promote team collaboration.

Integrations pose another challenge.

DocuShare integrates well with CRMS tools and Teams or Slack. However, it does lack other advamced integrations as it requires custom API development or IT maintenance.

Additionally, some users have reported that the automated workflows also require IT involvment to build them. If your team has an integrated IT team, this may not be a problem so much as a hindrance, however, if you lack an in-house IT expert, you may benefit more from a tool that implements a no-code or drag-and-drop builder.

Cost and scalability is also a concern if you’re planning to grow your business. DocuShare’s document storage can handle up to 1TB on its highest plan. For small businesses this may be enough, but it can fall short for larger teams.

If this is cause of concern for you, you may want to look at other alternatives with more flexible, subscription-based pricing that better accommodates growth.

If any of these limitations could negatively affect your workflow (or they already do), we have 5 alternatives to DocuShare that may interest you.

5 Alternatives to DocuShare

Each of these DocuShare alternatives support modern document management, workflow automation and cloud deployment, although their focus, complexity and ideal use cases are different.

Platform / Feature	Automation level	Data capture	Best for	Best feature	Downsides
DocuShare	Basic to moderate	Basic OCR	Governments, education, regulated sectors	Governance & control	Outdated UX; high IT load
Dokmee	Strong OCR & workflow automation	Strong OCR	Small-to-mid orgs needing modular ECM	Flexibility & modular design	Less enterprise customization than Laserfiche
Laserfiche	Very advanced enterprise workflows	AI-driven capture & extraction	Large enterprises, public institutions	Full enterprise automation	Higher cost; requires expertise
M-Files	High, metadata-driven automation	Intelligent metadata automation	Professional firms, engineering, legal	Metadata-based organization	Metadata learning curve
SharePoint	Moderate via Power Automate	Basic OCR	Organizations already on Microsoft 365	Collaboration & co-authoring	On-premise being phased out
DocuWare	Advanced, especially for HR & finance	Smart capture for invoices & forms	Mid-to-large orgs wanting cloud-first workflows	Cloud-native workflow templates	Limited deep customization

1. Dokmee

⭐⭐⭐⭐⭐ Ratings

G2 4.5/5 | Capterra 4.7/5

Why is Dokmee a good choice?

Dokmee offers both a DMS and an ECM with a clean and intuitive user interface.

A major selling point with Dokmee is that it is fully customizable. You choose where you want to deploy your ECM, how you want to organize files, the granular roles and permissions, your workflows… Basically, you can build your DMS or ECM to fit your needs exactly.

Dokmee is deliberately designed to be easy to navigate, even if your business has limited technical experience.

The workflow builder offers 2 different builders: a no-code workflow builder with a drag-and-drop interface and a technical builder if you need to add more advanced triggers.

Its automation can also help you with document routing, indexing and data extraction, making repetitive document-processing tasks significantly faster.

Additionally, Dokmee offers separate products such as Capture and eForms so you only pay for them if you need them.

For example, you could use Dokmee if you work in a municipality that has started to digitize decades of archives. Simple start with simple folder structures and gradually introduce auto-indexing or compliance workflows without having to commit to a full-scale ECM upfront.

When is Dokmee the better choice?

Dokmee becomes the better choice if you need completely flexible deployment options and a scalable system that doesn’t require high investments or man power as your business grows.

It’s also a great fit when ease of use is a priority, especially in environments where staff members vary in digital skill levels.

Dokmee shines if you want an ECM platform that can grow into advanced automation without forcing a disruptive migration to a different system.

2. Laserfiche

⭐⭐⭐⭐⭐ Ratings

G2 4.7/5 | Capterra 4.5/5

Why is Laserfiche a good choice?

Laserfiche is a good fit if you need strong automation and highly configurable processes.

Laserfiche’s intelligent data capture tools use AI to identify and extract information from incoming documents.

The platform also includes strong compliance and governance features, so it is particularly useful if you work under sensitive data or strict auditing requirements.

This software has pretty strong integrations with popular enterprise platforms like Salesforce, Oracle and Microsoft 365, this means you probably won’t have to change anything in your current tool stacck.

Although Laserfiche offers strong process automation through complex workflows, it is important to take into account that it isn’t the best option for non-technical users who are working with tight deadlines.

If you have a healthcare network, for example, you could streamline patient intake by automatically capturing form data, routing documents to the correct department and storing them securely according to strict healthcare regulations.

When is Laserfiche the better choice?

Laserfiche is a good choice if you require highly customizable workflows, stringent compliance controls and the ability to manage very large volumes of documents or forms.

It is particularly suitable for government agencies, universities, hospitals and enterprises with multilayered approval structures.

3. M-Files

⭐⭐⭐⭐ Ratings

G2 4.4/5 | Capterra 4.4/5

Why is M-Files a good choice?

M-Files is quite an innovative ECM because of its take on file organization. Documents are atored by metdatada instead of in traditional files.

The benefit here is that you don’t have to remember in which file you stored a certain document, you simply have to remember what the document is so you can search for it through metadata and keywords.

Its automated metadata tagging, integrated version control and permission structure improve compliance, especially if you have to deal with technical documents or complex client files.

Firms in engineering, consulting, architecture and legal services often rely on M-Files to create a clear and consistent repository for every project and client.

For example, an architectural firm can store blueprints, contracts, compliance documentation and client communications in M-Files, all categorized by project, even if the actual files originated in different systems.

The only downside is that it requires a significant amount of time to tag all your documents in order to migrate all your documents from your current document management system.

So if your pain points with DocuShare are complexity and time management, then you might benefit more from other alternatives in this article.

When is M-Files the better choice?

M-Files is the better choice if you’re struggling with document duplication, version confusion or chaotic folder structures.

It is a good alternatives if you want a modern, intelligent system that emphasizes findability and structure without requiring extensive IT involvement.

4. Microsoft SharePoint

⭐⭐⭐⭐ Ratings

G2 4/5 | Capterra 4.3/5

Why is SharePoint a good choice?

SharePoint is a DMS fully integrated in the Microsoft 365 package.

If you’re looking for DocuShare’s simplicity in a tool that completely integrates with other apps such as Teams, OneDrive, Outlook, or Power Automate, SharePoint is a good alternatives.

It also allows you to build automated workflows, host intranets and organize your documents in libraries with a simple user interface (although it may be too simple for some).

SharePoint is hosted entirely on the cloud as its on-premise version will soon be discountinued. and it’s highly accessible for distributed teams. Additionally, it requires minimal onboarding for Microsoft-trained employees.

For example, a distributed organization can store its department documents in SharePoint libraries, collaborate through Teams channels and trigger automatic approvals through Power Automate.

When is SharePoint the better choice?

SharePoint is the better choice is you prioritize collaboration over complex ECM features.

It works best for teams already heavily invested in Microsoft 365 and for companies that want an easy transition to cloud-based document management.

However, SharePoint is not ideal for organizations that require strict on-premise deployment, especially since Microsoft has announced the discontinuation of future on-premise SharePoint Server development.

5. DocuWare

⭐⭐⭐⭐⭐ Ratings

Why is DocuWare a good choice?

DocuWare is a very popular ECM that focuses more on process automation and task management.

Its capture tools automatically extract information from invoices, employee documents and contracts, speeding up approval cycles and reducing manual entry.

DocuWare also comes with pre-built workflow templates for onboarding, invoice approvals and retention policies, so common processes can be sped up.

Although it focuses more on automation, it still includes basic DMS features such as document storage using metadata tags and indexing.

It is a valuable tool, for example, if you work in finances where many documents have to be reviewed and approved by other team members, or sent to clients and official entities, especially during tax and closing seasons.

When is DocuWare the better choice?

DocuWare is the better choice if you want a scalable ECM platform focused on streamlining administrative workflows, particularly in finance and HR.

It suits companies that value a clean, intuitive interface and require automation without complex configuration.

So, do you need to swith from DocuShare?

There is no right or wrong answer here.

If you’re using DocuShare and so far haven’t encountered any limitations, you probably won’t need a DocuShare alternative.

However, if you’re looking for a new tool or are being restricted by DocuShare to the point you’re using additional software, then you might need to consider other options.

All document management systems in this guide offer valuable strengths, that offer advanced storage and automated workflows.

Dokmee combines these features with flexibility, scalability, customization, and simple deployment.

Its modular design, strong OCR automation, and user-friendly interface make it a solid choice fif you’re looking for a smooth transition from DocuShare without overwhelming their IT resources.

If you need to know more, contact the Dokmee team for a demo.