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Simple and Customizable Document Management System

Go paperless. Stay organized. Keep control.

Dokmee's Document Management System is designed as an affordable solution to organize your company's documents from capture to editing — with advanced indexing, automated workflows, and ironclad security.

Powerful Document Management, Made Simple

  • Intelligent Folder Organization

    Dynamic folder structure automatically organizes your documents into unlimited folders and sub-levels.

  • Microsoft Office Integration

    Share, view, annotate, and co-edit Word, Excel, and PowerPoint files directly inside Dokmee.

  • Audit Trails

    Every action is logged. Track who accessed, edited, or shared any file with detailed activity records.

  • Workflow Engine

    Design custom approval routes with personal inboxes, real-time notifications, automatic stamping, and full history tracking.

  • DocuSign e-Signatures

    Sign contracts, letters, and invoices remotely from anywhere with integrated DocuSign.

  • File Retention

    Automatically purge or archive files based on defined retention periods to stay compliant.

Three Steps to a Paperless Office

  1. Import

    Upload existing files, scan paper documents, or connect your email. Dokmee indexes everything automatically.

  2. Organize

    Documents are classified into smart folders with metadata, tags, and full-text search across your entire library.

  3. Control

    Set permissions, automate approvals, track changes, and generate compliance reports — all from one dashboard.

How Teams Use Dokmee DMS

Accounting firms

Manage client tax documents, automate approval workflows during audit season, and maintain SOX-compliant retention.

HR departments

Digitize employee files, automate onboarding paperwork with e-signatures, and enforce document retention policies.

Small businesses

Replace filing cabinets with secure digital storage, find any document instantly, and share files with your team.

Overview

Dokmee's Document Management System is designed as an affordable solution to organize your company's documents from capture to editing. If you want to manage your documents with advanced indexing and automated workflows, contact Dokmee today.

Organize Your Documents

Dokmee's DMS

Search Functions

  • Find Files Instantly
  • Quick Search
  • Advanced Search
  • Global Search
  • Track and Retrieve Files Using Keywords

Organization

  • Share Files Globally
  • Manage Files In One Central Location
  • Secure Your Documents
  • Print or E-mail Files Instantly
  • Audit Tool: Track All Actions

Collaboration

  • Manage File Access
  • Keep Files Organized
  • Share Files Quickly and Easily
  • No Internal IT Staff Required

Workflow

  • Custom Stamps
  • E-signature with Password
  • Automate Approvals in Seconds
  • Approve Workflow Files on the Go
  • Notifications

A complete platform for document management

Organization & Retention

Dokmee's intelligent dynamic folder structure automatically organizes your documents into unlimited folders and sub-levels.

File Sharing & Collaboration

Securely share, store, view, annotate, and collaboratively edit Microsoft Word, Excel, and PowerPoint files directly inside Dokmee.

Security

Dokmee keeps your documents fully secure with audit trails that log every action, granular multi-level permissions, seamless Active Directory integration, and encryption.

Workflow

Dokmee's powerful rules-based workflow engine lets you design custom approval routes and automated document processes, with personal user inboxes, real-time notifications, automatic stamping, index field updates, and full history tracking.

Cloud

Dokmee delivers secure, full-featured document collaboration from anywhere — enabling seamless remote work with real-time file access tracking, detailed action monitoring, and optional hands-off IT management.

On Premise

Dokmee organizes, secures, and manages your documents with fast, on-premise storage and full enterprise control.

What is a Document Management System (DMS)?

A Document Management System, or DMS, is a software built with digital file cabinets to store, organize, and track your organization's documents and files in a secure and centralized location.

Learn about DMS

Compare Solutions

There are many factors to consider when choosing a DMS, such as document volume, deployment type (on-premises or cloud), advanced features, and the types of workflows you need. To help, we've compiled a list of 10 of our favorite DMS tools.

Compare now

Digital Transformation Features

Automate Workflows

Manage document flow and business processes with multi-user approval.

File Retention

Automatically purge or delete files based on a defined retention period.

OCR (IRIS)

Convert images into searchable files (PDF, TIFF, JPEG) with support for 134+ languages.

File Sharing & Collaboration

Enable multiple users to view files simultaneously with version control for editing and revisions.

Annotations

Easily edit your files by highlighting, adding signatures, stamps and more.

Security

Audit logs, file encryption, and user restrictions, with Active Directory integration.

FAQ

What is a Document Management System (DMS)?

A Document Management System (DMS) is software designed to capture, store, organize, and manage digital documents in centralized file cabinets. It guarantees your documents are protected and you can access them easily while improving team collaboration through version control and automated workflows.

What are the benefits of a DMS?

A DMS improves productivity by reducing time spent searching for files, enhances collaboration with version control and access permissions, increases data security, ensures regulatory compliance, and reduces paper and storage costs.

What is the difference between DMS and ECM?

While a DMS focuses on managing and organizing documents, Enterprise Content Management (ECM) is a broader system that handles all types of digital content, including emails, multimedia, and web content, across an organization. A DMS is the cornerstone of an ECM strategy.

Is a cloud-based storage and file synchronization service like Google Drive enough?

No. Cloud storage tools like Google Drive or Dropbox offer basic file sharing and backup, but they lack advanced document control, compliance, audit trails, and workflow automation that a true DMS provides. Businesses with complex document workflows or compliance requirements typically need a DMS.

Why do you need a DMS?

You need a DMS to keep your business' documents organized and secure. It ensures that the right people have access to the right information at the right time — boosting efficiency, collaboration, and compliance.

Is a DMS scalable?

Yes. Most modern DMS solutions, like Dokmee, are highly scalable, allowing organizations to expand storage capacity, add users, and integrate new features as business needs grow, whether on-premises or in the cloud.

What features should a DMS have?

A good DMS should include document indexing and search, version control, access permissions, audit trails, workflow automation, integration with other business tools, cloud access, and strong data backup and recovery options.

What security measures does a DMS offer?

A DMS provides multiple layers of security, including encryption, role-based access control, user authentication, secure file sharing, and detailed audit logs. These features help protect sensitive data and ensure compliance with privacy regulations.